Virtual Office Services: What Separate The Great From The Good?

As a business owner, you know the different kinds of people you need to work with on a daily basis. Plus, you know about the different types of job profiles that these people need to handle to ensure the smooth workings of the company. But as time goes by and a company moves forward, the pressure of delivering quality products often clashes with the pressure of delivering quantity. And that is why it is important to use the fruits of technology which has made life easier in a business setting.

Using virtual office services

One such benefit of technology is the virtual office services which has allowed ambitious businessmen and leaders to set up their own business without the need for a full-fledged company space. This has allowed them to work more efficiently from their residential space without their clients having to know about it. Plus, it costs only about a fraction of the cost of maintaining a physical office, so cost saving is inevitable. Also, you are your own boss. You don’t have to hire people or provide anyone any salary. So, every penny you earn is yours.

But there are many great virtual services in the market and it can often be confusing as to which ones to go for. Each has its own advantages and disadvantages, but you would obviously one the best one for your business. So, here are some characteristics that almost every “great” virtual office service provides over the “good” ones.

1. Best Possible First Impression

First impression is the last impression! Clients often check for a company’s presentation before moving ahead with a business proposal. A virtual office that provides a commercial address allows business owners to make a solid first impression. It also gives clients the sense of trust that your business is capable of functioning in a commercial location rather than a suburban one.

It’s all about making things believable for the customer. Due to the development of satellite maps, it has become easier for customers to track the location of a business. And since competition is high, only those that are located in a strategically advantageous location will get the best deal.

It’s something like the location of a fast food joint. Locating it in an alley and locating it amid the hustle-bustle of the city are completely different.

2. Maintains Privacy for Your Home Address

Never ever, reveal your home address to a client or a customer. Protect your private life and don’t mix it up with business. And that is what great virtual office providers do. They are strictly about business

Another big benefit of using a virtual office business address is that it protects your private life. You may live in a place where you’re surrounded with lots of valuable stuff and that is why you need to protect yourself.

Plus, making your home address as part of the business makes a bad impression.

3. Take Advantage of Postal Mail Forwarding

Great virtual office providers take complete advantage of the postal mail forwarding service. The service allows business owners to use the address of the virtual office provider located in a business area.

Here are 3 reasons why using a Mail Forwarding/Virtual Office service is a good idea:

  1. It’s professional: It looks important and your clients will be impressed by what they see. Plus, since the address will be a business location, all the more why your clients would want to do business with you.
  2. It separates work and home mails: A mail forwarding service will keep you organized and your work and home mails separated. This will help you focus on the business without interfering with your personal space.
  3. It removes security issues: Business mails often contain sensitive information and therefore, they must be kept anonymous. With this service, it is easier to keep unwanted visitors at bay.

4. Use Pro Meeting Rooms at Discount Rate

Great virtual office providers provide a physical space where meetings can take place. Even though these are “virtual” service providers, the importance of a physical space is hard to ignore. And great companies provide them at a discounted rate. After all, they are all about customer satisfaction.

You wouldn’t want your clients to find out that you work from a bedroom or from a spare room in some local store. Important customers are always attracted to impressions and if they see you working in a small dingy room then the business is sure to fly right out the window (provided there’s one!).

Virtual receptionist services


It’s always good to analyze virtual service providers in the market before reaching a conclusion. Sometimes, different providers provide services differently. At the end of the day, it is all about your needs and what you require to establish a successful business.

Things to be Cautious of

There are some things that you need to be cautious of if you’re looking for a virtual office. The first is that there are many start-ups providing “virtual offices” and while some may be doing honest businesses, others are not. Plus, new services without any experience in the market can use you as a guinea pig so you need to watch out for that. That is not to say that the services will be terrible. In fact, some may even be surprisingly better than the best brands out there. But they will make mistakes and sometimes, you will be at the helm of it.

Second, virtual office providers can often have crazy terms for setting up virtual offices. It is therefore important to go through their terms and conditions before taking their service. Plus, everyone will not provide the same type of service. So, it is a good thing to understand what works best for your situation.

Often these providers have add-on services which are available with a “basic” package. Sometimes, the add-ons do not work as they are supposed to and you need to be wary of that. Understand what they will do to your business and then move forward with your purchase.


Leave a Reply

Your email address will not be published. Required fields are marked *