How To Handle Leave Management For Small Businesses

There are many different areas of operation that a small business owner and CEO is required to manage. Often, small business CEOs are tasked with managing HR processes entirely on their own. This is due to the limited HR budget small businesses typically have. Unfortunately, there are many nuanced human resources tasks that can be difficult to manage if you do not the proper expertise.

Employee leave request.

Thankfully, there are posts like this one available to help you familiarize yourself with tricky human resources management processes, like leave management. If you want to know how to handle leave management at your small business, keep reading below to learn the HR strategies that will make your job much easier.

Automate the Process

If you have it in the budget, you need to automate your leave management processes. Leave management automation software makes it quicker and easier to keep track of employee schedules and leave requests. This also leads to fewer mistakes being made. Obviously, leave management is one of the most important areas to ensure accuracy in.

Otherwise, you could wind up with no employees on the schedule. If this happens on your busiest day of the year, you could have no solutions to fall back on. If you want to know handle leave management and reduce employee scheduling errors, you should look into purchasing leave management software for your business.

Know the Law

As a business owner, it is absolutely imperative that you learn up on employment law. This is particularly important in regards to the federal regulations set forth in the Fair Labor Standards Act and the Family and Medical Leave Act. These two pieces of federal workers’ rights legislation establish parameters regarding minimum allowances of breaks and time off for employees. Once you know what your business is compelled to offer, you can ensure that you maintain federal compliance as an employer.

This knowledge also gives you the authority to deny employees’ requests when necessary. Figure out what you have to do so that you can then do what you want to do for the best of the business. Understanding what is required of you as an employer is a crucial part of learning how to handle leave management.

Understand employment laws.

Have a System in Place Before Leave is Requested

Create a system for leave requests. With a system in place, you will be better able to keep track of and manage leave requests. Setting employee leave guidelines helps them understand what they are responsible for. It also clues them in to the things they can do to improve their chances at getting leave requests approved, like requesting in-advance.

When you create a leave management system, everyone knows what to expect. That leaves less room for errors, miscommunications and misunderstandings. Ultimately, that will lead to a better leave management system overall. Keep this in mind when dealing with HR for your small business.

Be Consistent

Be consistent in your enforcement of your employee leave policy. When you follow a system like the Reed Group leave management software, everyone will know what to expect. There will be fewer surprises and disappointments. That means fewer employee complaints from disgruntled employees who were denied leave requests they were expecting to get approved.

Ultimately, that will improve your work environment and boost employee morale for the long-haul. That is why consistency is one of the key tenants for human resource management and learning how to handle leave management for small businesses like yours.

Prepare For Your Employee’s Return

You should also include preparations for employees returning from a long-term leave of absence in your leave management plan. After medical leave, employees may have certain requirements or needs that your business will need to fulfill. You will want to have a set policy in place that requires you to communicate with employees before they return from medical leave or any other long-term absence.

This way, you can determine employee needs prior to their arrival back at work. Then, you can make sure they are in-place before the employee comes back to make for a smoother transition. Communicating with your employees is essential, both when they are in the office and when they are out of office. Remember this as you are implementing new leave management strategies at your company.

Handicapped parking spot


Employee leave management tasks can be a lot to manage. It can be even more challenging for CEOs with little HR management experience. These HR management tactics are some of the best tips for managing employee leave in a consistent, fair and efficient manner. Be sure to utilize them to create a positive workplace culture. Ultimately, once your business grows you will be able to find HR outsourcing software or solutions that will take this off your plate entirely. Until then, use the leave management best practices detailed above.


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