Productivity is important to any business, including your own. Completing projects under a small amount of time ensures that operations run as scheduled and even leaves extra time for completing additional tasks or starting major projects earlier. However, rushing work in this manner can result in overworked employees, low morale and other issues that can be prevented with strong efficiency.
The best way to get your staff to work smarter instead of harder is by changing work routines and incorporating helpful resources such as a virtual receptionist and employee surveys. Implement the following tactics in your company to boost efficiency and create a healthy work environment.
1. Delegate Responsibilities
It can be tempting to handle or oversee every business activity, especially if you operate a small establishment that you are deeply passionate about. You want to make sure everything is done properly and interact directly with every customer. This attention split can cause you and others to overwork and neglect other important duties.
Delegate less crucial tasks to qualified and experienced team members so you can focus on larger works. Companies like VoiceNation can also take over certain responsibilities such as answering phone calls. Encourage employees to seek assistance from you or other coworkers if they are overwhelmed with their workload.
2. Provide Strong Incentives
Employees work at their peak performance when they are properly motivated. You can improve their stamina by establishing both long and short-term tasks, along with small rewards they can earn once they have reached those goals. These incentives can range from a free meal or a gift card to additional paid time off or tickets to a preferred event.
You can also tailor these awards to their preferences. Some of them might like sports and exercise while others prefer reading books, so get them gifts that complement these interests. Also, create team goals that encourage everyone to work together and complete them. Offer team-wide incentives such as office parties and special catering.
3. Apply Your Employees’ Strengths
Every employee you welcome into your business or company brings a useful skillset that meets or exceeds your standards. They also have unique aptitudes and specialties that are potentially useful in specific situations or assignments. You can improve the establishment’s overall efficiency by matching these employees to roles or projects where they are needed the most.
For instance, someone with excellent public speaking skills can participate in meetings and speak directly to clients. People with creative minds can pitch ideas while more detail-oriented ones can execute them. Assigning workers to fitting roles reduces errors and prevents delays.
4. Consider Telecommuting
Depending on your business, your employees can accomplish certain jobs straight from their homes. This practice, commonly known as telecommuting, has gained prominence over the last few years due to technological advancements that allow workers to complete tasks without being present. This practice actually increases productivity by 13% due to the lack of commute time, the more comfortable and quiet working environment, and other reasons.
Telecommuting also allows sick employees to stay productive from their homes instead of using up their sick days. If telecommuting is impossible, then at least offer flexible hours where employees can work when they are most efficient.
5. Improve the Work Environment
As a professional business leader, you should create and maintain a work environment that is safe and comfortable for every employee. By doing so, you are not only fulfilling a basic responsibility, but you are also improving the productivity of the crew. Studies have shown that elements such as noise, temperature, lighting, and air quality can affect an individual’s work performance.
Ensure that your employees are satisfied and motivated by improving office conditions. Run a survey to investigate any possible issues. For instance, if they mention they are uncomfortable with their current chairs and desks, then invest in newer office furniture. These upgrades eventually pay off with a more focused workforce.
An effective business or company will complete several projects and resolve problems under a time limit without burning out their employees. Developing the workforce’s efficiency guarantees that productivity increases or remains steady while also maintaining a healthy work atmosphere that prioritizes the workers’ wellbeing. Collaborate with your crew to utilize these methods and improve the overall performance.