The Benefits of a File Cabinet Safe in the Workplace

Go back in time 20+ years and almost every workplace had a minimum of one filing cabinet. While a lot has changed since then — including a reduction in the amount of paper used — there are still many ways to use a filing cabinet to your advantage.

Filing cabinet

photo credit: Manuel Alvarez / Pixabay

Now, if you want to take things to the next level, you should consider what you get when you set up a file cabinet safe in your place of employment. This is exactly what it sounds like. It’s a file cabinet that doubles as a safe. So, not only are you getting the storage you need, but you’re also able to keep your documents secure.

If you’re still on the fence, here are some of the many benefits of a file cabinet safe. These may be just what you need to decide once and for all that you should make a purchase.


This is one of the top benefits of a file cabinet safe. It’s easy to assume that a fire will never affect your place of employment, but this line of thinking can be dangerous. You must protect against anything and everything that could go wrong — and that includes fire.

Anything you keep inside a fireproof file cabinet safe has a good chance of standing up to extreme heat. For that reason, you may begin to think long and hard about buying more than one of these for your office.

A Variety of Drawer and Shelf Configurations

The first step is getting on board with the idea of buying a file cabinet safe. From there, you should think about everything it can do for you. One of those things is improved organization. And that’s especially true if you purchase a file cabinet safe with a variety of drawer and shelf configurations.  You want to be able to add and remove items with ease. Drawers and shelves allow you to do just that, all while staying organized.

Peace of Mind

It’s natural to have concerns about valuables that you keep in your office. The same holds true of important documents that you can’t afford to lose. Rather than take a risk, a file cabinet safe will give you peace of mind. It protects your files against theft, as well as fire damage. Even if you only keep one item or one file in the cabinet, you’ll be surprised at how much better it makes you feel.

You can walk out of your office knowing that whatever is inside your file cabinet safe will be secure while you’re gone.

Protection Against Theft

As unfortunate as it may be, workplace theft remains a big problem in today’s day and age. Even if you think you can trust everyone in your company — as well as everyone who visits — you never know who is lurking. And as you know, it’s better to be safe than sorry.

A file cabinet safe allows you to effectively protect against theft. Unless a person has access to the theft, such as with a key or a combination lock, they can’t get inside. Protection against theft goes along with the point above about peace of mind.

File cabinet

photo credit: Nick Normal / Flickr

Various Locking Options

It’s one thing to buy a file cabinet to store documents. It’s another thing to buy a file cabinet safe to store documents and keep them out of the wrong hands. This is why it’s important to learn more about the various locking options on the market today. This can be as simple as a lock and key or as advanced as a digital touchpad with a unique code that only you know.

Take the time to compare all your options before deciding which one is best. Think about security and convenience when choosing a lock style. You don’t want to opt for an option that will make your life more difficult.

Various Shapes and Sizes

With various shapes and sizes to choose from, you should be able to find a file cabinet safe that fits into your office — even if you don’t have a lot of room at your disposal. If your office space can’t accommodate a large file cabinet safe, consider buying several smaller units. You can accomplish the same thing without cluttering your space and/or reducing the amount of room that you and your team have for other tasks.

Before you compare shapes and sizes, measure the space where you want to set up your file cabinet safe. This will help you narrow your options as you shop.

Frequently Asked Questions

Now that you know the basic benefits of a file cabinet safe, you’re closer than ever to making a purchase. But before you do that, here are some essential questions to answer:

  • What size file cabinet safe is right for you and your company?
  • What do you plan on keeping in your file cabinet safe?
  • Do you need one or more file cabinet safe?
  • How much money are you willing to spend?
  • How much does the safe weigh and can you comfortably get it into place?
  • Will you purchase your file cabinet safe online or locally?

Maybe you know the answers to these questions. Or perhaps you’re struggling to answer them. Either way, take your time and clear the air before you make a final purchase.

Final Thoughts

It’s okay if you focus the majority of your security efforts on cybersecurity. It’s natural to do so in today’s day and age. After all, most companies are moving toward a digitally powered system that reduces paper usage.

However, you shouldn’t overlook what you get by adding a file cabinet safe to your workplace. You may not use it every day of the week (or maybe you will), but simply having it on-site is peace of mind. You’ll know that you have a safe and secure place should you ever need to keep important documents or items out of reach.

When was the last time you used a file cabinet? How about a file cabinet safe?


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