How to Pick The Best Payroll and HR Software for Your Business

Picking the right HR and Payroll Software for your business isn’t as simple as it may seem at first glance.

HR manager using payroll software

There are plenty of companies out there offering these services, so you need to do some research and comparison before you can find the best one for your company. Fortunately, we’ve done that research and comparison for you by detailing the benefits of each service along with comparing those benefits to those of other software offerings out there, allowing you to make an informed decision about which service will best suit your business’s needs and your employee’s needs as well.

Time off Tracking

The first question you need to ask yourself is if you want a centralized or decentralized time-off management solution. A centralized system allows managers from across your organization, not just those within a single department, to approve time off.

It’s a better solution if only one manager is responsible for approving employee requests or if you have multiple managers spread out over different departments.

Employee Management Software Integration

Your company might use multiple types of software, so you’ll want to consider how well each program works with the other. For example, employee management tools like employee attendance tracking are often created in conjunction with payroll management systems. They’re frequently used together, so if you start with one system that isn’t compatible with another, you may end up spending thousands of dollars more on additional solutions.

Holiday Tracking & Scheduling

If you have hourly employees, whether in an office or working remotely, you can run into some issues around holiday schedules. First, how will you know if any of your staff want time off for holidays? Second, will they be able to get their vacation time? Third, what about pay? You’ll need a robust system that can accommodate all of these questions.

HR manager using scheduling software

E-Forms for Paperless Processes

In today’s digital age, there are many options to choose from when you need a new payroll or HR system. Some of these include native-digital applications that allow you to fill out all forms online while some offer a hybrid solution that seamlessly integrates online forms with your existing on-premises data.

No matter what type of application is right for you, make sure it allows for eForms. These can be completed in a web browser by employees who don’t have an HRIS user account, speeding up onboarding while eliminating paperwork altogether. Not only do eForms help boost employee satisfaction, they also cut down on processing time thanks to immediate notification via email as soon as a form is complete.

Automatic Payroll Processing

Make sure you have a plan in place with payroll services. An automated system, such as those from UZIO, allows you to focus on growing your company instead of wasting time doing manual calculations. In addition, most companies that provide automatic processing offer different fees and options—many of which can be cheaper or more efficient than independent services.

If you’re looking for an even easier way out, think about switching to a completely online program Those services typically save time and money by offering all-inclusive packages that take care of everything from ACH deposits to payroll taxes. As always, be sure to calculate out what works best for your business before making any decisions!

Employee Self Service Software Features

Depending on how large your company is, you may want a program that offers a wide range of services for employees. For example, many programs give employees a way to check their hours or pay stubs online. Some also let workers make their own benefits changes, while others send out automatic alerts when it’s time to change health insurance. A comprehensive program can help all of these functions run smoothly. You might also want something that integrates with other systems that are important in human resources, such as compliance programs or employee data collection systems.

In short, think about what features would be valuable to have in an employee management system and select accordingly based on price point and capabilities offered by various providers within your industry vertical market space? What industry solutions did we forget?

Takeaway

When you make a choice, you’ll want to make sure you’re getting great value out of your payroll program. Researching customer reviews on Google or Yelp is a good place to start—if you can find enough reviews. Also, check with friends or industry contacts that may have used similar software before; they could offer some valuable insight into why one program is superior than another.

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